Value Logistics
About the job
Purpose of the Job
The Parts Administrator is responsible for managing inventory, ensuring timely picking and issuing of parts, and tracking stock levels. This includes updating backorders, liaising with suppliers, and maintaining accurate records. The role also involves conducting stock counts, identifying slow-moving or obsolete stock, and ensuring the workshop has the necessary parts for scheduled maintenance. The Parts Administrator must maintain a clean work area and adhere to health and safety procedures while working independently and efficiently.
Key Responsibilities
Operational
Pick and issue parts in accordance with job cards
Update the backorder report and send it to the Parts Manager
Record and report daily stock-outs, ensuring timely replenishment
Ensure that all pre-booked parts are picked and purchased before vehicles are due in the workshop for scheduled maintenance
Raise purchase orders for non-stock items or buy-outs as indicated on job cards
Follow up with suppliers regarding all deliveries and collections
Upon receipt of stock, ensure there are no delays in issuing parts against job cards to the workshop
Conduct accurate stock counts during cycle counts and stock takes
Track the movement of parts and ensure all stock transfers are completed and monitored
Identify slow-moving items or obsolete stock and inform the Parts Manager to flag for deletion
Track all credit returns and ensure they are processed
Perform other tasks and duties as required within the Parts Department
Housekeeping
Ensure the work area is kept clean and organised
Follow Value Housekeeping procedures to maintain a tidy environment
Health and Safety
Adhere to Value Health and Safety procedures and requirements at all times.
General
Possess strong interpersonal skills and the ability to work effectively with customers
Demonstrate the ability to work independently and use initiative in completing tasks
Minimum Requirements
Grade 12 (Matric)
At least 2-5 years Parts experience
Computer literate
Good written and oral communication skills
Embrace experience
Skills Required
Attention to Detail
Organisational Skills
Communication Skills
Time Management
Problem-Solving Skills
Customer Service Skills
Independence
Knowledge of Stock Control