Fidelity Services Group
Job Description
Key Responsibilities
A. SHE Administration & Data Management
Capture, update and maintain SHE data, reports, registers and records.
Assist with compiling, updating and organizing site safety files.
Ensure all documents are filed, scanned and archived correctly (digital & hard copy).
Track expiry dates for SHE trainings, medicals, LoGS, competencies and legal appointments.
B. Coordination & Follow‑Ups
Conduct follow‑ups with site managers, supervisors, and support departments to collect outstanding documents or information.
Assist in monitoring action plans, audit findings and closing out non‑conformances.
Liaise with service providers for bookings, training confirmation, and document collection.
Support communication between SHE Specialist and operational teams.
C. Meeting Support
Coordinate SHE meetings, training sessions, audits and site visits.
Send meeting invites and ensure attendance lists are completed.
Take accurate minutes during SHE meetings, including H&S Committees, and distribute them timeously.
Track action items from meetings and support follow‑up.
D. Training & Compliance Support
Assist in scheduling training (SHE Rep, First Aid, Fire Fighting, etc.).
Collect and file training certificates and competence reports.
Maintain and update the SHE Training Matrix.
Support the SHE Specialist in preparing and issuing Legal Appointments.
E. General Administrative Support