Giesecke+Devrient
About the job
G+D makes the lives of billions of people around the world more secure. We create trust in the digital age with integrated security technologies in three business areas: Digital Security, Financial Platforms and Currency Technology. We have been a reliable partner for our customers for over 170 years with our innovative solutions for SecurityTech! We are an international technology group and traditional family business with over 14,000 employees in 40 countries. Creating Confidence is our path to success. Trust is the basis of our co-operation within G+D.
The whole world trusts us when it comes to physical or digital currencies. We increase the security and efficiency of the cash cycle in collaboration with central banks and the entire currency industry. As the market leader in advanced currency management, would you like to join us in shaping the future of payments?
KEY PERFORMANCE AREAS (DUTIES & RESPONSIBILITIES):
Maintain customer relationship
Provide day-to-day administrative support to the Executive Assistant and Management team.
Assist with diary coordination, scheduling meetings, and booking venues.
Prepare and format correspondence, reports, and documents as required.
Maintain accurate filing systems (electronic and manual).
Assist with the preparation and collation of meeting packs and supporting documents.
Distribute meeting invitations and confirm attendance.
Record and circulate minutes when required.
Track action items and follow up on outstanding matters.
Act as a point of contact for internal departments and external stakeholders.
Support coordination between divisions to ensure timely submission of reports and documentation.
Ensure effective flow of information within the MD’s office.
Maintain and update administrative systems to support efficient office operations.
Monitor deadlines and provide reminders to ensure deliverables are met.
Support expense claim submissions where required.
Assist with travel bookings, accommodation arrangements, and logistics coordination.
Prepare travel itineraries and supporting documentation.
Provide ad hoc administrative and operational support as required.
Undertake any other duties reasonably assigned by the Executive Assistant in support of the Managing Director’s office.