Personal Assistant

Closing Date
2026/05/18
Reference Number
CBH260205-1
Job Title
Personal Assistant
Business Unit
Supreme Poultry
Division
Processing
Department / Branch
Processing Support Services
Job Type
Permanent
Number of Positions
1
Location – Town / City
Klerksdorp
Location – Province
North West
Location – Country
South Africa
Equity Status
EE Preferred
Job Category
Administrative
Minimum Education Level
Higher Certificate

Job Advert Summary
The purpose of the position is to provide high-level administrative, organisational, and logistical support to the Director to ensure the effective and efficient operation of the office. This role acts as a trusted gatekeeper and liaison, managing communication, coordinating key activities, and enabling the Director to focus on strategic priorities that support operations and business performance.

Minimum Requirements
Grade 12 (Matric) essential.
A relevant Diploma/Certificate in Office Administration, Business Administration, or Secretarial Studies.
5 – 7 years’ experience as a Personal Assistant, Executive Assistant, or Administrative Coordinator.
Experience supporting senior leadership
Experience managing schedules, projects, and communication in a fast-paced operational setting.
Valid driver’s licence and willingness to travel when necessary.
Flexibility to work outside normal hours.
Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Familiarity with digital tools, and ERP platforms beneficial.
Strong organisational and planning skills.
Excellent verbal and written communication skills
High level of professionalism, confidentiality, and discretion.
Ability to work independently, multitask, and meet deadlines.
Strong problem-solving and proactive approach.
Attention to detail.
Strong interpersonal skills.
Adaptability in a dynamic agricultural environment.
Ability to build relationships with diverse stakeholders

Duties and Responsibilities
Organise and maintain electronic and paper filing systems.
Manage office supplies, equipment, and general office administration.
Coordinate travel arrangements, accommodation bookings, and itineraries.
Assist with tracking deadlines, follow-ups, and action items related to projects, stakeholder engagements, and operational activities.
Support the Director in managing project documentation, progress updates, and reporting.
Act as a primary point of contact between the Director and internal teams, clients, suppliers, etc.
Handle confidential information with professionalism and discretion.
Support relationship management with clients, cooperatives, industry bodies, and government stakeholders.
Process purchase orders, invoices, and expense claims.
Assist with budget tracking and financial administration where required.
Support coordination of operational visits, site inspections, industry events, and field activities.
Prepare and distribute operational updates or communication as needed.
Maintain awareness of seasonal cycles, operations, and industry requirements to improve scheduling and planning.