Administrator :Fleet

Job Description
Parts Incorporated Africa is searching for a Administrator :Fleet to join the branch in Riverhorse. The purpose of this position is to perform daily administration of the branch, including cashier and COD duties when needed.

Requirements:
Minimum Grade 12 qualification.
A minimum of Two years’ experience in general office practice.
Organized, trustworthy, accurate, professional, and reliable.
Must be willing and able to work independently as well as part of a team.
A quick learner and willing to bring discrepancies to light and willing to speak up if there is a problem.
Good time keeping track record & ability to work under pressure.
Ability to consult with warehouse staff.
Computer literate and proficient in MS Word, Excel, Outlook, etc.
Good communication skills.
Good with numbers & calculations.
Clear ITC & Criminal record.
Key performance areas include but not limited to:
Ensure Vehicle key register is signed off daily by drivers
Daily vehicle checklist completed by drivers
Ensure drivers disc and license and PDP’s are up to date and valid
Vehicle health chart – maintenance and services up to date
Consolidate monthly fleet reports for head office
Masana fuel slips to be reconciled against invoices
Recording of all incidents and accident procedure to follow
Ensure drivers leave is planned accordingly
Ensure that all Pods are reconciled and scanned .
Ensure that the trip sheet report is printed and filled accordingly
Attend to all drivers queries
Maintenance Scheduling & Coordination: Develop preventive maintenance schedules; coordinate repairs and servicing with mechanics; monitor service records and address breakdowns promptly to minimize downtime
Manage the filling of all paper work In the fleet
Despatch KPI – Gemba board