Growthpoint is driven by its purpose of transforming investment into impact beyond property. We are an international property

company
with assets on three continents and the largest South African primary REIT (Real Estate Investment Trust) listed on the JSE. We own and manage a diversified portfolio of over 468 property assets, locally and internationally. Job

Description

Purpose of the Job Responsible for the full administrative functions of the team and dealing with queries from internal and external clients Key Performance Areas

- Facilities Administrator

Duties
and

Responsibilities

- Process and manage invoices, including follow-ups on outstanding invoices aligned with open purchase orders on Fraxion.

- Update monthly capital expenditure (Capex) projections on MRI.

- Support Project Coordinators by maintaining the tenant installation database and tracking key project documentation (Tenant Life Cycle, compliance, and handover packs).

- Assist Project Coordinators in ensuring project compliance with building regulations, the OHS Act, and fire safety requirements.

- Review and facilitate the authorization process for tenant installation creditor accounts (FCC Report).

- Follow up on outstanding documentation.

- Assist with the maintenance and updating of the CAD database and the electronic document library.

- Compile all contractor documentation required for vendor approval through procurement.

- Assist the team with tenant communication regarding service disruptions and general updates, as needed.

- Support Building Managers by loading maintenance records and logging repair, service, or incident requests per building via the My Buildings system.

- Manage maintenance reporting by generating daily, weekly, and monthly summaries of logged calls and tracking client feedback.

- Support Building Managers by uploading relevant certificates, service reports, and scheduling details for upcoming maintenance services (e.g., HVAC, fire equipment, security, new tenants, and contractors).

- Review Capex and Facilities reports to ensure accuracy for management reporting packs.

- Conduct self-performance reviews and attend bi-annual reviews

- Attend SLA meetings and take minutes

- Assist with compilation of building inspection repairs with building manager

- Liaise with property staff Job

Requirements

Education

- Matric / NQF equivalent

- Project/Construction Management tertiary qualification advantageous

Experience

- Dealing with creditors accounts.

- A property related background would an advantage

- Minimum 3 years working

experience
in financial / administrator role Job Specific

Skills

- Excellent verbal and written communication

skills

- Strong organisational abilities and attention to detail

- Basic accounting knowledge

- Strong interpersonal

skills

- Sound and well-developed people management

skills

- Strategic Planner

- Computer literate i.e. MS Excel, MS Word, MS Powerpoint, etc. Knowledge

- Proficient in MS suite, advanced Excel

skills

Competencies

- Reliable

- Assertive, professional and deadline focused

- Able to prioritize tasks / team player

- Exceptional relationship builder at all levels, with a consultative approach

- Able to thrive in an environment that frequently questions and challenges

- Hard worker who works well under pressure and is results driven