Career Centre Administrator

Job Description
 

Job Purpose: 
The overall purpose of the job is to drive the employability of Capsicum students, which includes the sourcing of suitable entry-level positions and preparing students/graduates to ensure they meet the professional and operational standards set by employers.

Duties and Responsibilities:

Graduate Support and administration:
Daily Face to Face and virtual CV consultation with students and graduates. Process graduate curriculum vitae submitted to the department to the requirements as set by the department.
Pre- interview briefings and calls prior to referring the student/graduate to a client.
Continuous update of the graduate database with current employment information.
Follow up with clients to check on the graduate performance and possible new job specs.
Generate weekly, monthly, Year-end Campus and National Stats for placements.
Graduate Workshops/Career Coaching:
Ensure that a register is available in the office for graduates that would like to book for a coaching session.
Invite graduates to the Work readiness coaching session by calling, sending an SMS and email.
Call and ensure all graduates are career coached and document reasons for their unavailability on the database.
Assist manager with the planning and implementation of all events such as exhibitions, job shadowing, Learnerships, internships, voluntary work experience which promotes the services offered by the department.
Assist in Organising venue, IT support, security for directions, refreshments and GEP process documents for the training session.
File complete graduate packs which include Graduate forms, CVs, IDs, Certificates and transcripts. Planning and manning of GEP Exhibition table at the Graduation Ceremony.
Student Support and Employability visibility on Campus:
Share Job adverts with the student relations WhatsApp Group and student portal as well as the notice board.
Assist with the class visits during orientation to market our services and engage current students.
Planning and execution of the Careers Fair Exhibition and other student focused events.
Business Development and Client Interaction:
Market services of department to existing and new clients (prospective employees)
Obtain job descriptions and company specifications for entry level positions
Match graduate CVs from database to job descriptions and company specifications
Obtain authorisation from graduates before CV’s are submitted to prospective employers
Prepare client presentation pack for management approval, which must include:
Rosebank College Company Profile
Departmental Profile and Service Offering
Schedule of shortlisted graduates
Graduate CV’s
 

Present candidates where possible during sit-down session with prospective employer
Ask and confirm that CV’s meet the expectations of the prospective employer
Arrange interviews with shortlisted graduates
Provide graduates with the job requirements and overview of the prospective employers
Ensure graduates are fully prepared for the interview
Obtain interview feedback from candidates after interview
Obtain interview feedback from prospective employer
Where prospective employer wants to make an offer to interviewed graduates, help facilitate the end-to-end process
Follow up with graduate and ensure he/she is fully prepared for first day at the office
Follow up with graduate at the end of his/her first day and first week at the office
Minimum Requirements: