Procurement Officer (FTC)

Reference Number
PRO001

Description
Service Delivery 

Monitor Fund’s procurement systems and processes and ensure that compliance is achieved across the Fund.
Undertake, complete and manage specific procurement projects and provide ongoing monitoring as required.
Provide employees with training on Fund’s procurement systems and processes to a knowledge level relevant to the position.
Provide a strategic, efficient and flexible procurement service which will deliver optimum value for money, cost savings and best quality of service.
It is the responsibility of the procurement officer to ensure that the procurement department has important details, such as the suppliers’ qualifications, BBBEE rating, delivery times, potential development and products.
Responsible for the purchase of products and services in the organization.
Ensure that the products or services are of high quality, regardless of the price.
Advise and support employees with procurement and supplier relationships helping to drive better procurement practice.
Assesses total costs of company purchases
 

Quality Assurance and Compliance

Ensures full compliance with Fund procurement policies.
Tracks deviations from procurement policies and procedures and raises non-conformance.
Upholds code of ethics, and gift policies
 

Vendor/ Supplier Management 

Devise and use fruitful sourcing strategies.
Provide excellent client service and ensure that a professional manner is maintained with clients at all times.
Create and nurtures good relationships with vendors/suppliers to create opportunities to negotiate the best deal for pricing, terms and supply contracts.
Review and analyse all vendors/suppliers, supply, and price options.
Ensure that the product and supplies are high quality.
Maintain and update list of suppliers and their delivery times.
Support the Departmental Manager in procurement activities such as the tender process, supplier relationships and contract management for goods and services.
Assist Fund in managing commercial and reputational risks in its relations with external suppliers
A procurement officer is the link between their organisation and suppliers. They ought to look for interested suppliers and negotiate the best deal for the organisation. Part of their duties is to maintain good relations with the suppliers. Procurement officers have to keep their suppliers happy, because this can provide great opportunities for their companies to obtain the best deals from them. Developing good relations with suppliers require expert negotiation skills, which are important when seeking the best deals.
Negotiate with external vendors to secure advantageous terms
Foresee alterations in the comparative negotiating ability of suppliers and clients
Contract management is one of the most important aspects of being a procurement officer. These professionals negotiate contract renewals, place bids to obtain the business of new vendors, discuss pricing, and monitor all aspects of the terms of a contract.
Identify opportunities for new integrated procurement/supply agreements.
Gain economic savings ad increased service levels from suppliers.
Develop Key Performance Indicators for new and existing suppliers and monitor them.
 

Business Improvement 

Develop and implement innovative and sustainable procurement guidelines, policies and procedures.
Discover profitable suppliers and initiate business and organization partnerships
Track and report key functional metrics to reduce expenses and improve effectiveness
Expect unfavourable events through analysis of data and prepare control strategies
Perform risk management for supply contracts and agreements
Control spend and build a culture of long-term saving on procurement costs
Monitors business trends and product availability to pay the best price for company goods and services without sacrificing quality or delivery times
Identifies and researches potential new suppliers
Research new products and services to meet company’s goals
They have to approve the best products or services that have low prices after reviewing and analysing all options.
 

 
Requirements
REQUIRED MINIMUM EDUCATION/TRAINING

Bachelor’s degree in business administration, Supply Chain, Logistics, Accounting, Economics or related field.
Sound knowledge of procurement systems and procedures.
Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors).
Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market.
Good knowledge of supplier or third-party management software.
 

REQUIRED MINIMUM WORK EXPERIENCE

5 years procurement experience preferably in the Financial Sector.
Working experience with procurement systems and supplier negotiation.
Working experience in sustainable procurement and budget management.
 

TECHNICAL COMPETENCY REQUIREMENTS

Service Delivery
Vendor/ Supplier Management
Business Improvement
Quality Assurance and Compliance
 

TECHNICAL COMPETENCIES REQUIRED

Strong negotiation skills
Proficient computer skills, including Microsoft Office Suite
Intermediate Word, Excel and Power point
Report writing
Business Acumen
Business Writing skills
Project Management Skills
 

BEHAVIOURAL COMPETENCIES REQUIRED

Sound judgment and initiative
Accuracy and attention to detail
Manages Complexity and Ambiguity
Stakeholder Management
Effective Communication
Persuading & Influence
Team work and Collaboration
Flexibility and adaptability
Analysing & problem solving
Planning & organising
Results-driven
Resilience
 

 
Work Level
Skilled
Job Type
Contract
Salary
Market Related
Duration
9 – 12 Months
EE Position
No
Location
Bryanston