PPS
Closing Date
2026/02/27
Reference Number
PPS260220-2
Job Type
Contract
Job Title
Receptionist
Business Unit
PPS InsCo
Department
Facilities
Location – Country
South Africa
Location – Province
Gauteng
Location – Town / City
Parktown
Job Advert Summary
Job Purpose
The purpose of the receptionist is to serve as the first point of contact for clients and visitors, playing a crucial role in creating a positive impression and ensuring smooth administrative operations within the company.
Minimum Requirements
Formal Qualifications & Additional requirements
Matric
Experience
2 – 3 years receptionist experience
1 – 3 years industry experience
Knowledge
Working knowledge of office devices and processes
Strong reading, speaking and writing skills.
Strong knowledge of administrative procedures, as well as various computer applications
Computer Literacy
knowledge of computers and relevant software applications
keyboard skills
ability to work a switchboard
Duties and Responsibilities
Key Responsibilities
Assist with administrative tasks such as filing, data entry, and document preparation.
Receive and sort mail and deliveries.
Monitor and maintain office supplies inventory.
Answer telephone, screen and direct calls
Take and relay messages
Provide information to callers
Greet persons entering organization
Direct persons to correct destination
Deal with queries from the public and customers
Ensure knowledge of staff movements in and out of organization
Monitor visitor access and maintain security awareness
Provide general administrative and clerical support
Prepare correspondence and documents
Receive and sort mail and deliveries
Schedule appointments
Maintain appointment diary either manually or electronically
Organize conference and meeting room bookings
Co-ordinate meetings and organize catering
Monitor and maintain office equipment
Control inventory relevant to reception area
Tidy and maintain the reception area
Interpersonal and Intrapersonal Skills
verbal and written communication skills
professional personal presentation
customer service orientation
information management
organizing and planning
attention to detail
initiative
reliability
stress tolerance
Respectful
well-structured and organised
Be solution driven and take accountability and responsibility of own work
Have an ability to work within a team environment
Policy