Human Resource Yes Learnership (Pretoria)

Reference Number
HRLPTA1
Description
Provide efficient and accurate HR administration to one’s centre
 Responsible for creating, maintaining and updating the personnel record system manual and electronic (HRIS) for record and audit purposes by updating records accordingly and filing documentation as per legislative and company requirements and information
 Track and monitor the registration of personnel on the medical aid and the administration for completeness of all applications. Follow up on all queries through to resolution
 Administer and provide information for the following in accordance with company and legislative standard including but not limited to:
o External claim documentation and processes including but not limited to:
o IOD
o Death
o Disability ICAS referrals
o Internal Documentation including but not limited to :
o Relevant job profile signed, uploaded and filed.
o Relevant PPA signed, uploaded and filed.
o Engagement forms
o Termination forms
o Provident Fund
o Safrican
o Spouse insurance
o Bonus Provision
o Acknowledgement of Debts
o Leave forms and supporting docs
 Maintain confidentiality of information and documentation at all times in accordance with company and legislative standards and policies
 Administer all transactional admin as per mandate (engagements, terminations, internal transfers etc) for one’s Centre
 Resolve queries relating to employee benefits and payslips timeously

Responsible for consolidating, compiling and communicating value added MIS and HR reporting to relevant stakeholders
 Compile, verify and submit value added HR management information reports to the relevant
 Engage with relevant stakeholders (Regional HRBP, Centre Management, Finance business partners) including but not limited to:
o Weekly Vacancy Tracker
o Trend analysis on Performance appraisals
o End to end leave management
o Overtime management
o Complement and discrepancies
o Updated staff list to training
o Payroll discrepancies
o IR stats (warnings, grievances)
o Attrition

Responsible for facilitating, analysing and controlling the leave management process
 Responsible for the leave management within one’s Centre/s including but not limited to:
o Accuracy and completeness of data (applicable notes, leave allocations etc.)
o Leave records are maintained and filed
o Leave liability reduction
o Monitoring employee balances to guarantee statutory leave is taken (Leave planning)
o Approval cycles
 Monitor trends of employees and make the necessary recommendations to the Line Manager and Employee Wellness / IR if applicable as well as absenteeism but not limited to
 Effective and timeous resolution of queries related to leave (leave allocations, balances, entitlements, approval cycles etc.,)
Facilitate the delivery and execution of projects and initiatives
 Successful execution of all projects and initiatives in accordance with the relevant roll out plan
 Drive the change process and take responsibility and accountability within one’s Centre/s in order to maintain a seamless integration and support whilst, providing feedback to the Regional HRBP and Line
 Support and drive transformation initiatives of the company
Manage the maintenance and upkeep of the Kronos system
 Responsible for the completeness and accuracy of timecards on Kronos for respective Centre/s in accordance with SBV’s legislative standards, policies and procedures.
 Audit pay rules in conjunction with employment contract and escalate discrepancies
 Adhere to Kronos deadlines for sign-off on timecards
 Enroll new employees on the Kronos system
Requirements
Minimum Requirements: Work Experience
 Internal: Studying towards an HR Degree / Diploma: 3 years’ experience working within HR
 External: 1 year experience as an HR Generalist

Minimum Requirements: Education
 Internal:
o Studying towards a 3 year HR Diploma/Degree with 3 years’ experience working in the HR function
 External:
o HR Degree / 3 year HR Diploma; 3 years’ experience as HR generalist of which 1 year experience should be in Recruitment.

Special Training or Requirements
 Microsoft Excel – Intermediate Level
 Microsoft PowerPoint – Intermediate level