Receiving Clerk – Receiving Depot

Reference Number
NE-872

Description
KEY PERFORMANCE AREAS

Receiving goods from suppliers

Receive and verify all deliveries from suppliers against invoices and delivery notes.
Accurately capture receipts into the system and generate Good Receiving Vouchers (GRVs).
Sort and place shipments in correct storage locations.
Ensure same-day receipt and onward delivery of goods to internal/external clients.
Report any discrepancies in quantity or quality to the Supervisor.
Endorse all documentation where discrepancies occur.
Maintain smooth workflow and proper distribution of goods.
 Relationship management

Process returns to suppliers according to company Standard Operating Procedures (SOPs).
Communicate with internal departments regarding delivery timelines and discrepancies.
Resolve queries related to incorrect goods, pricing variances, and order amendments.
Contact suppliers regarding delivery issues, damaged goods, or incorrect shipments.
Handle returns of unordered or unsatisfactory goods and issue accurate credit notes.
Manage the process for replacement of defective or incorrect items.
 Administration and Filling

Maintain organized and accurate records for all Purchase Orders and Goods Return Notes.
Sort and file delivery notes and invoices by relevant Necsa group entities.
Generate and submit reports from the system as required.
Ensure the receiving area is clean, organized, and in compliance with policies.
Allocate goods to correct stocking locations and keep aisles clear.
Execute ad-hoc tasks and projects as assigned by management.
 SHEQ Management

Conduct regular Behaviour-Based Safety (BBS) observations to prevent workplace incidents.
Follow warehouse best practices for material handling and storage.
Ensure all PPE is worn and safety procedures are followed.
Regularly clean and maintain the receiving area to eliminate hazards.
Adjust storage layouts as necessary for safe and efficient operations.
Requirements

   KEY KNOWLEDGE & SKILLS

 Proficient in receiving, inspecting, and verifying stock against delivery notes and orders.
Skilled in capturing stock data and generating GRVs on financial systems (e.g., Microsoft Dynamics).
Able to identify and report price discrepancies; process returns for incorrect or damaged goods.
Maintains accurate filing and document flow to the Finance Department.
Ensures safe handling and storage of hazardous, flammable, or contaminated materials in line with regulations.
Issues stock accurately based on requisitions, with attention to technical specifications (e.g., HF-resistant valves).
Handles returns of faulty components with proper safety documentation (e.g., red/green cards).
Certified to operate forklifts and overhead cranes for safe movement of goods.
Knowledgeable in SHEQ standards, Necsa policies and procedures, and advanced metrology principles.
Experienced in marking and creating work packs for received items.

   COMPETENCIES (Job Specific and Behavioural)

Financial Awareness: Basic skills in stock valuation, GRVs, and pricing
Mechanical Understanding: Ability to comprehend and handle mechanical components
Problem Solving: Analytical thinking and quick issue resolution
Attention to Detail: Accurate with documentation and stock handling
Communication: Clear and professional interaction across all levels
Results Driven: Self-motivated, accountable, and performance-oriented
Planning & Organisation: Effective time and priority management
Decision Making: Sound judgement under pressure
Collaboration: Strong team player and relationship builder
Customer Focus: Delivers responsive, efficient internal service
Safety Conscious: Adheres to SHEQ standards and promotes safe practices. Personal Attributes: Assertive, adaptable, and reliable under pressure

 QUALIFICATIONS AND EXPERIENCE:

National Diploma in Logistics, Supply Chain Management, Warehouse Management, or Business Administration
Additional Short courses in Inventory Control, Procurement, or Materials Handling (advantageous)
Valid Driver’s License (code 8/10)
Computer Literacy – especially in: Microsoft Office (Excel, Word, Outlook)

Exposure in Warehouse and Storeroom Operations (advantageous)
1 – 2 years’ experience working in an industrial environment, with an understanding of operational and safety protocols.
Solid background in general storeroom and warehouse functions, including inventory control, stock movement, and order fulfilment.
SCM / Accounting Systems and Software exposure
 Closing date:

22 April 2026

CONTACT PERSON:

Ms Lebogang Boikhutso:

066 473 5718

Please apply online https://necsa.mcidirecthire.com/Internal/ExternalCurrentOpportunities before the closing date.

Important: Necsa Group is an equal opportunity employer. As such, it is committed to the Employment Equity Act and will through the filling of this vacancy, give preference to candidates from Designated Groups in terms of the Employment Equity Act. By applying for this position at Necsa Group, the applicant understands, and agrees that Necsa Group may solicit a credit and criminal report from registered credit bureau and/or South African Police Services (in relation to positions that requires trust and honesty and/or entail the handling of cash or finances), and may also verify the applicant’s educational qualification and employment history. Necsa Group reserves the right to remove the advertisement at any time before the stated closing date and it further reserves the right not to appoint if a suitable candidate is not identified.

GENERAL:

Should you not hear from us within 30 days of the closing date, please consider your application unsuccessful.     

Work Level
Junior
Job Type
Permanent
Salary
Market Related
EE Position
No
Location
North West