STELO GROUP
About the job
Role Purpose
The Receiving Clerk is responsible for receiving, inspecting, recording, and controlling incoming materials, spares, and consumables to the mine site. The role ensures accurate documentation, inventory integrity, and compliance with safety and procurement requirements, supporting uninterrupted mining and processing operations.
Key Responsibilities
Receiving & Inspection
Receive all incoming goods including engineering spares, consumables, fuels, reagents, and general supplies
Verify deliveries against purchase orders, delivery notes, and packing lists
Inspect materials for quantity, damage, quality, and specification compliance
Report shortages, damages, or non‑conformances immediately
Documentation & Systems
Accurately capture receipts in the ERP / inventory system
Generate and file Goods Received Notes (GRNs)
Ensure all delivery documentation is correctly completed and signed
Maintain accurate receiving and inventory records
Stores & Inventory Control
Coordinate correct labelling, tagging, and storage of received materials
Assist with stock binning and correct location identification
Support stock counts, cycle counts, and audits
Prevent duplication, loss, or incorrect recording of stock
Safety, Health & Compliance
Comply with the Mine Health & Safety Act (MHSA) and site safety procedures
Follow safe lifting, handling, and material movement practices
Ensure hazardous materials are received, handled, and stored according to regulations
Maintain good housekeeping in the receiving area
Logistics & Coordination
Coordinate with transporters and suppliers regarding deliveries and schedules
Communicate delivery status to procurement, stores, and end users
Support off‑loading of materials using forklifts, cranes, or handling equipment (if licensed)
Assist with expediting urgent or critical deliveries
Reporting & Support
Report delivery issues, delays, and discrepancies
Provide receiving data for audits, invoice matching, and investigations
Support continuous improvement in stores and receiving processes
Qualifications & Experience
Grade 12 / Matric or equivalent
2–3 years’ experience in stores or receiving, preferably in mining or heavy industry
Basic computer literacy and experience with inventory or ERP systems
Understanding of delivery documentation and stock handling
Desirable
Experience in zinc or base‑metal mining operations
Forklift or material‑handling equipment license
Knowledge of engineering spares and mining consumables
Skills & Competencies
High attention to detail and accuracy
Good organisational and record‑keeping skills
Basic understanding of inventory control principles
Ability to work under pressure and meet delivery priorities
Good communication and teamwork skills
Strong safety awareness
Key Performance Indicators (KPIs)
Accuracy of goods receipts and documentation
Timely processing of deliveries
Reduction in delivery discrepancies and stock variances
Compliance with safety and receiving procedures
Audit and stock‑count accuracy