Finance Administration Clerk

Reference Number
SI-866
Description
Main Purpose of the Job

The Finance Administration Clerk will be responsible to provide financial administrative support to the department and to ensure the seamless implementation and consistent delivery of transactional services provided by the department to its stakeholders including the compiling, capturing, auditing and reconciling of hospitality data in food and beverage and hotel room operations with the Micros and Opera system on a daily basis for reporting and verification purposes, in line with policies and procedures and service level agreements.
Duties and responsibilities include:

Opera interface : Check that hospitality revenue has been correctly interfaced and balances to IFS daily
Reconcile all cash, credit card, charges etc. from Hotel/Cash-up to accounts in IFS
Collaborate with relevant departments on the property to Identify, investigate, and resolve any discrepancies
Balance General Ledger to Opera, and ensure all back-up documents are accurately sourced as necessary.
Conduct quality assurance on the back-up documentation, escalating any variances and errors identified
Reconcile cash and cash equivalents between cash up and Micros. Investigate and escalate any variances with management.
Reconcile all revenue generated from the bars and restaurants on a daily basis, escalating any variances with management
Conduct checks on cash up reports against micros point sales to make sure that all bartenders have banked their proceeds at cash up and report bartenders who did not bank their sales proceeds to the line managers for further investigation
Facilitate the banking of daily revenues generated by the bars and restaurants at the end of each shift.
Notify payroll department of shortages/tips so that they can be recovered/paid
Balance General Ledger to Micros / statements / and source support documents as necessary.
Check that floor supervisors are following stock control procedures as per the specific functional areas.
Checks the stock sheets prepared by supervisors for all shortages accumulated in the bar, ensuring that these are correctly charged to the bartenders.
Compile reports highlighting all anomalies picked up in order for management to take remedial action.
Check daily stock sheets prepared by supervisors for accuracy and completeness in line with SOP to eliminate the risk of rolling stock.
Input purchase sheets onto IFS and generate an IFS requisition of F&B stock
Receive purchase orders received onto IFS (Does not physically receive and sign for the goods, only captures onto IFS)
Scan in invoices received and saves file for finance creditors clerk to attach to invoices in IFS
Books customer orders to F&B outlets on IFS
Prints our orders received from F&B outlets off IFS
Pulls IFS reports on goods received and short deliveries
Perform General filing duties
Prepare a daily bartenders’ shortages report and forward to Payroll
Verify and capture 10, 20 and 30 days stock counts in line with SOPs
Check that credit card machines are functioning properly in all outlets, escalating any concerns that cannot be resolved
Report weekly on the running of the inventory group for a specific areas / outlets (including problems entailed stock shortages etc.)
Requirements
Minimum requirements (Education and Experience) 

Grade 12
Certificate in cost management, stock control
Finance administration is an advantage 
Please rate your proficiency in the following applications MS Office; Opera, Micros, IFS
Skills and competencies

• Problem-solving
• Developing relationships
• Checking skills / Attention to detail
• Working with information (agreements, laws, regulations, statistics)
• Reviewing / evaluating information and data
• Clerical Administration skills
• Analytical skills

Technical proficiency competencies