The Agricultural Research Council
Reference Number
AP91
Description
Administrative (secretariat) office services
Ensure various administrative tasks for the nutrition team at API.
Meetings: arrangements, agendas, attendance registers, minutes, relevant documents, venues, and refreshments when needed.
Copier/Printer: Monitor responsible usage, Stationery controlled with project numbers.
Procurement
Ensure travel arrangements, SAGE requisitions, quotations, bookings, orders, tickets, GRNs and invoices.
Stationery: manage, orders, monthly stock count, and issue on SAGE.
Petty Cash: withdrawals, approvals for purchases, summaries, budget sheets, requisitions, slips, control, purchases.
Procurement: all requisitions on SAGE, queries, quotations, orders, invoices and GRNs. Liaise with suppliers.
Compile submissions as needed.
Supervision
Supervise responsible persons for various stores, monthly stock-count, equipment, and quarterly asset checks.
Supervision of cleaner appointed by contractor.
Ad hoc
Stores: Updating of monthly stock lists and quarterly asset check lists.
Electronic equipment: supervising usage, signing out system and maintenance, make sure it’s in working order on return.
ITC: replacing toners, assisting with printer problems, server room log,
Server problems, liaising with ITC department.
Assist with maintenance of office building.
Assist in preparations for exhibitions, model-building, and manning of exhibitions.
Other tasks. Use own initiative in terms of activities and tasks that can be performed in and around the offices and buildings as well as with other work.
Liaison
Liaise with the department regarding maintenance of building, transport matters and various others.
Liaise with suppliers, contractors (e.g., cleaning), stakeholders and project co-workers.
Protect and support ARC IP and ITC policies.
First aid kits, fire-extinguisher services, raising awareness, cooperating with Glen wellness group.
Requirements
National Senior Certificate (Grade 12) with 5 years administrative experience.
Administration/Secretarial Diploma will be an added advantage.
Experience in working on ESS and/or SAGE will be an added advantage.
Prior experience in project administration will be beneficial.
Prior experience in petty cash management will be an advantage.
Good Interpersonal skills.
Telephone etiquette.
Proficiency in MS Office,
Excellent Communication skills (verbal and written).
Interpersonal skills.
Ability to deliver excellent customer service, externally and internally as well as maintaining confidentiality.
Experience in handling multiple tasks.
Ability to make informed decisions quickly and execute those decisions with confidence.
Proven experience in working with large teams.
The ability to respect and maintain confidentiality.
Skilled to work as part of the team as well as independently.
In possession of a valid SA driver’s license.
Experience in ISO 17025 and working in an accredited laboratory, will be an advantage
NB: Applicants who applied must not re-apply
ENQUIRIES: DR. DOUGLAS NKOSI: TEL: (012) 672 9300