Administrative Assistant

Job Title

Administrative Assistant AD11
 
 
 
Location

Johannesburg,ZA
 
 
 
Organization Name

Health Sciences – Faculty Registrar’s Office
 
 
 
Department Description

 
 
 
 
 
 
The Faculty of Health Sciences, Registrar’s Office is seeking to appoint an Administrative Assistant. The faculty office is responsible for student administration in respect of admissions, registration, assessment, graduation and records management.

The successful candidate will report to the Faculty Registrar within the Faculty of Health Sciences, which is committed to offering efficient and expeditious service delivery to prospective and current postgraduate students and graduates. This role is ideal for individuals who are passionate about providing high-quality customer service and have a strong attention to detail.
 
 
 
Brief Description

 
 
 
 
 
 
Job Description

·        Assistance with preparations for graduation ceremonies.

·        Assistance with Student Records Management (Filing and Record Keeping).

·        Assist with Postgraduate student assessment processes and administration for Supernumerary registrars.

·        Assist with Venue bookings and related logistics.

Minimum Requirements

·        High levels of computer literacy (Microsoft 365).

·        Matric and National Diploma, or relevant degree

·        Experience in using the Student Information Management Systems (SIMS), would be advantageous.

·        Experience of 1 – 2 relevant student experience in the faculty office

·        Understanding of the University environment especially faculty administration, policies and procedures.

·        Good communication skills (verbal and written).

·        Attention to detail, with the ability to identify, analyse and solve problems.

·        Good time management, planning and implementation skills.

·        Ability to work within a team.

 

 
 
 
Detailed Description

 
 
 
 
 
 
 
 
 
 
Job Requirements

 
 
 
 
 
 
 
 
 
 
Additional Details

 
 
 
 
 
 
 
 
 
 
How To Apply

 
 
 
 
 
 
To apply:

Please submit the following documents on https://irec.wits.ac.za 

 

·        A cover letter outlining your interest and suitability for the position of Administrative Assistant.

·        A detailed CV, including contact details, names, telephone numbers and email addresses of 3 referees, (Mandatory).

·        Certified copies of qualifications.

·        South African identity document or Passport and permit.

 

The University is committed to employment equity, and as a result, preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University.

The University retains the right not to make an appointment and to verify all information provided by candidates. Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.

Shortlisted candidates may be invited to a skills assessment.

 Please be advised that it is compulsory to complete all questions in the Questionnaire assessment. Incomplete submissions will lead to the disqualification of your application.