Personal Assistant

Reference Number
AP-2

Description
Manage the day-to-day administrative affairs of the Managing Director SOAF including but not limited to Calendar management; Claim Recons; and leave management.
Schedule and coordinate internal & external meetings with relevant stakeholders.
Prepare monthly Leadership meeting agendas, meeting reminders and prepare meeting minutes and documentation as required.
Support the Managing Director SOAF by reviewing, analyzing information, and come up with action plan.
Prepare special monthly and annual reports, PowerPoint presentations when needed.
Provide general support to visitors and expats management.
Providing support to the Managing Director SOAF relating to travel management.
Maintain and develop an updated filing system and database.
Provide support with budget preparation and presentation.
Monitor ESS Claims and Credit Card claims of the Managing Director SOAF and report on these monthly.
Arrange travel and logistics including booking flights, car rental and hotel accommodations locally and internationally when needed.
Support with all ad hoc requests from site and cluster.
Plan all in-house or off-site activities such as dinners and teambuilders for SOAF as required.
Manage SOAF communication.
Requirements
Relevant qualification from a reputable institution with +10 years of experience in a professional office environment
Excellent written and verbal communication skills.
Above average competence with MS Office, including Word, Excel and PowerPoint
Excellent planning and organization skills
Must be proficient in office management including liaising with premises management, suppliers and contractors.
Ability to analyze and interpret department needs and results.
Ability to recognize, manage and solve complex issues/problems.
Ability to perform assigned duties under frequent time pressures in a fast-paced environment.
Experience with budget analysis and management
Ability to juggle multiple tasks and projects effectively.
High level of attention to detail and accuracy
Excellent written and spoken local and English language skills.
ROLE MODEL FOR OUR IDENTITY:
The successful candidate is expected to demonstrate and live the ALPLA Identity through the following behavioural competencies:

Our Purpose:
Act as a role model by living the ALPLA identity and contributing to a culture that reflects our values, personality, promise, and principles.

Our Promise:

We create trust
We build respect
We develop potential
We ensure excellent results
Our Principles:

Be Reliable
Solve Problems
Make Decisions
Communicate Effectively
Note: Applicants who do not receive a response within 5 days after the closing date can safely assume that their application was unsuccessful.