Company: Bidvest International Logistics
Location: Pretoria, Gauteng
Closing Date
2025/07/10
Reference Number
BIL250630-4
Job Title
Administration Clerk
Department
Warehousing
Office / Facility
Rosslyn Automotive
Reporting To
Supervisor
Job Type Classification
Permanent
Location – Country
South Africa
Location – Province
Gauteng
Location – Town / City
Rosslyn – Pretoria
Job Purpose
Ensure that all administrative tasks which include movements of the containers, receiving, dispatching and handling, as well as communication between the client and management are completed in accordance with the Bidvest IL Standard Operating Procedures (QWI), and in a effective and timely manner keeping to all KPI targets.
Qualifications & Experience
Qualifications
Grade 12
Computer Literacy – MS Office (Outlook, Excel, Word)
Experience
2+ years experience in data capturing
2+ years experience in Warehouse Management System or general computer systems used for invetory management
General Administrative duties – Processing, Filing, electronic & telephonic communication
Key Responsibilities
Administration:
Provide general administrative and clerical support including mailing, scanning, faxing, copying and filling
Maintain electronic and hard copy filing
Perform data entry
Answer calls from customers regarding their inquiries
Execution of daily administrative activities to ensure meeting customer requirements and expectations :
1. Robbing & Repack
2. Devanning
3. Inventory Management
4. Receipts & dispatching of containers
5. Creating Items on the Warehouse management system
Parcicipate in stock takes
Liaison:
Liaison with Intermodal Service Provider, client Logistical team
Reporting:
Ensuring that Reports are completed and accurately sent out in accordance with client agreement
Compliance of monthly management reports (STATS)
Daily reporting to management of all operations, container movements, service failures Live client Call-off Dashboard monitoring and actioning
Activity Report – EOS daily
Yard Verification – Every Wednesday and last day of the month
Container Inventory Count report – EOS daily
General:
Acquire, retain and apply in-depth container and customer knowledge.
Perform additional duties which may be requested from superiors from time to time.
Skills & Competencies
Knowledge:
Must have a good understanding of how an administrative setting operates and also know what is required at any given time.
Skills:
Attention to detail
Computer Literacy – MS Office (Outlook, Excel, Word)
Customer Service
Data Analysis
Multi-tasking
