Clerk: Driver Reconciliations

Closing Date
2026/05/11
Reference Number
CLO260428-1
Job Title
Clerk: Driver Reconciliations
Job Type
Permanent
Department
Sec Distribution
Number of Positions
1
Location – Town / City
Welkom
Location – Province
Free State
Location – Country
South Africa
Required Education Level
Grade 12 | National Certificate
Job Category
Transportation
Job Advert Summary
We are looking for a detail-oriented and reliable candidate to join our Clover Welkom Distribution team. In this role, you will be responsible for handling driver reconciliations, driver accounts and cash office processes, while supporting the team with general admin tasks. You will help make sure daily route settlements are accurate, payments are allocated correctly and any outstanding balances or queries are followed up and resolved. You will also assist with maintaining cash office records and support admin staff, working closely with the wider admin and delivery teams to keep everything running smoothly. This role is ideal for someone who is organised, proactive and takes pride in getting things right.
Requirements
Grade 12 or equivalent NQF4 
Tertiary qualification in Finance, Administration, Business Management or Logistics will be Advantageous
Business English: Fluent 
Computer literacy (Intermediate) 
1-3 yeas of experience in Admin in a Distribution or Logistics environment.
Competencies
Proactive and action orientated 
Acts with honesty and consistency 
Maintains high standards 
Business acumen 
Commitment and motivation 
Administrative capabilities 
Ability to plan and organize 
Duties and Responsibilities
Administer Driver Recons 

Oversee Recon Clerks and assist when needed 
Process the settled and unsettled routes 
Ensure correct Route settlements are done daily  
Check Route recaps for mistakes made by Clerks daily to allows for fixing the same month 
Do RMA route settlement, check & correction 
Follow up on outstanding referrals 
Ensure that all outstanding recons is done daily 
Follow up on outstanding jobs not received, older than 24 hours 
Update GRV on system 
Assign Re-Supply invoices 
Resolve queries from System Support & Metrofile timeously 
Administer Driver Ledger 

EFT Payment Allocation control 
Daily allocation of EFT payments on Bank statement and generate EFT payments journal is done by Ledger Clerk 
Unallocated payments have been allocated in the same month the payment reflects on the bank statement 
Debtors Control  
Verifying the accuracy of invoices and other accounting documents or records 
Compile & Maintain Accurate Debtors reporting daily i.e. COO Driver DAILY BALANCING 
Reconcile Customer accounts where outstanding payments are due 
Generate Statements on Excel & Send final customer statements to Debtors via email for payments 
Follow up telephonically where the customer has no email 
Place accounts on HOLD where invoices older than 3 days have not been paid 
Updated the ACCOUNTS on HOLD Report timeously for reporting to Administrative Manager every Monday 
Escalate problem accounts to Team Leader to assist in following up 
Ledger Control 
Reporting on Outstanding EFT’s is done daily 
Oversee Ledger Clerks and assist when needed 
Reconcile and resolve discrepancies on Driver accounts via journal 
Driver cash short’s are checked and reported to Distribution daily 
Administer Cash Office 

Receive completed Cash up documentation from Cash office clerks daily 
Resolve queries from Head office or Administrative Controller regarding Cash office processing 
Provide Support 

Assist Recon clerk where help is needed 
Assist Ledger Clerk when needed 
Assist Administrative Controller and Admin Manager when needed 
Assist Delivery managers with queries