Reference Number
MFS047

Description
The individual in the role would be the initial point of contact for clients or persons contacting the Company telephonically or electronically.

Reception Duties  

Answering the Switchboard professionally, pleasantly and transferring of calls to the relevant person/s
Taking messages and relaying these to the relevant person
Greeting and welcoming clients in a pleasant and professional manner.
Assisting clients with information if and when required and/or directing them to relevant person/s
Receiving deliveries and ensuring that it goes to the correct person
Managing the booking schedules of the Meeting Rooms / Boardrooms.
 

Office Administration

Generating Purchase Orders (PO’s) as required
Ensuring that Invoices and PO’s are complete, including all necessary detail, are signed and sent through to the Accounts Department for processing.
Assisting Drivers / Generator Operators with monthly Claim Sheets.
Monitoring stock levels and overseeing the purchases of stationery, monthly office groceries, bottled water, etc.
Assisting with / Arranging lunches, meals, refreshments for meetings and company gatherings.
Assisting the Operations Manager with any ad hoc responsibilities as requested, including formulating spreadsheets and presentations.
Requirements
Qualifications

National Senior Certificate – Essential
National Diploma – Office Management / Similar – Recommended 
 

Experience

Reception / Office Administration – 2 year – Essential 
 

Technology Proficiency

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) – Basic 
 

Technical / Job Specific Competencies  

Building Trust 
Initiating Action 
Planning and Organising 
Stress Tolerance 

Work Level
Junior
Job Type
Permanent
Salary
Market Related
EE Position
No
Location
Gauteng